Executive Assistant

Stress Engineering Services, Inc. is the premier provider of engineered solutions and professional consulting services across a wide range of engineering disciplines. Since 1972, our clients have benefited from our special in-depth technical knowledge and proven performance in failure analysis, solid mechanics and structural design, reliability and predictive engineering, instrumentation and testing, heat transfer, fluid mechanics, floating systems, forensics, and material science. We maintain an excellent reputation within the industries we serve, with more than 80% of our current business from repeat clients or direct referrals.

This position is in-office located in our Houston office. 

We are seeking a hard-working, organized, and resourceful professional to work as an Executive Assistant in our Northwest Harris County location. The successful candidate will be a self-starter and pride themselves in completing tasks efficiently and promptly. They will be able to multi-task, juggling many responsibilities during a single day, without loss of efficiency or quality.

The normal business week is Monday through Friday, 8:00 am to 5 pm with some overtime, depending upon business needs, may be required. It is Stress’ policy to pay employees for overtime, even if exempt, when approved by senior management.

The incumbent will report to and serve as an Executive Assistant to the Chief Operating Officer responsible for internal operations. The duties of this important position are both diverse and dynamic but center upon providing an efficient support structure to enable the technical staff to focus on revenue-generating tasks. Some of the duties include, but are not limited to:

• Proactively evaluating current administrative functions and optimizing personnel and tasks to provide the best support system for our engineering and laboratory staff.
• Managing and overseeing the daily operations of our administrative staff.
• Assisting with the hiring and training of the administrative staff.
• Managing overall document control effort. 
• Implementing and maintaining systems to ensure quality of project documents including format, grammar, and punctuation.
• Assisting project managers with the development of project proposals, reports, and other project deliverables in a timely manner to ensure all client deadlines are met.
• Working closely with the Quality Management team to ensure all project documents follow our quality policies.
• Managing and assisting, when necessary, the reception area staff. 
• Ensuring complete front desk coverage in each building during business hours.
• Coordinating building needs with administrative and maintenance staff.
• Needs including, but are not limited to, maintaining office supplies, cleaning/janitorial services, coffee service, office repairs, and building security.
• Liaison with accounting, IT, safety, legal and training groups to support project teams and management, as needed.
• Other administrative tasks, as needed.

Minimum Qualifications: 

• High School diploma.
• 5 years in an administrative, document control, and/or accounting role.
• Exceptional computer skills, including strong proficiency with MS Office suite.
• Excellent, professional verbal and written communication skills.
• Strong work ethic; well organized and able to effectively multitask and meet deadlines.
• Cooperative, adaptive, and able to work effectively with a variety of work styles.
• A self-starter with the ability to recognize areas for improvement with minimal supervision.
• Detail-oriented, striving for perfection in all tasks and work product.
• Understands and exhibits professional discretion and confidentiality regarding communications about the firm and personnel, Stress’ clients, and the work we perform for them. 
• Applicant must have U.S. Persons status to perform the duties of this position.

Preferred Qualifications:

An associate's degree or equivalent is preferable.

Stress Engineering Services is an independent, employee-owned engineering firm. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.